Installed Building Products

  • Part Time Administrative Assistant

    Job Locations US-KY-Louisville
    Requisition ID
    Position Type
    Posting Title
    Part Time Administrative Assistant
    Travel Requirements
    # of Openings
  • Position Description

    Start a new career with Energy Savers of Louisville, a part of the Installed Building Products Family of Companies.

    We are one of the largest insulation installers serving the U.S. residential new construction market with 135+ locations serving the 48 continental United States. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware.


    Become a part of a growing company with the opportunities to learn new skills and build a career with Energy Savers of Louisville!


    IBP offers our employees a career with the following benefits:

    • Medical Benefits
    • Dental Insurance
    • Vision Insurance
    • 401k with company match
    • Paid Vacation
    • Paid Holidays
    • Competitive Pay
    • On the Job Training
    • Paid Certification (if applicable)
    • Opportunity for Growth and Advancement


    Administrative Assistant - is responsible for assisting in the office and completing monthly billing. 


    • Communicate daily on contracts, billing information with builders.
    • Responsible for meeting month end billing deadlines
    • Assist with incoming calls and supports receptionist
    • Enters job work orders into Job Core system
    • Inputs invoices and tracks payments
    • Responsible for data entry of AR and reconciling account receivable
    • Types various memos, correspondence, reports and other documents.
    • Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail


    • Proficient in Microsoft office products including word, excel, Power-Point and outlook.
    • Excellent verbal and written communication skills
    • Excellent data entry skills
    • High School Diploma or GED, required
    • 1-3 years of previous receptionist/ administrative assistant experience in construction industry or related field
    • Experience with AR, AP, billing and payroll processing experience a plus
    • Must be honest, reliable and dependable and have a positive attitude
    • Must be able to work independently or with others in a team environment
    • Able to multitask and manage multiple tasks simultaneously
    • Operate general office equipment for example; fax machine, copier, scanner and etc.
    • Must be able to meet deadlines and prioritized work based on urgency
    • Must be able to work in a fast-pasted environment
    • Fluent in Spanish a plus
    • Registered Notary a plus

    Position requires a Drug Test to be completed, contingent upon employment and a Background Check if applicable. 

    Physical Demands

    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Able to lift light to moderate weight, as well as sit for extended periods of time.
    • Experience using a computer.

    Work Environment

    • Work in an office environment.

    EEO Statement

    IBP is an equal opportunity employer


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