Installed Building Products

  • Administrative Assistant

    Job Locations US-CA-Visalia
    Requisition ID
    2018-1756
    Position Type
    Full-Time
    Travel Requirements
    None
  • Position Description

    Start a new career with Broken Drum Insulation, a part of the Installed Building Products Family of Companies. We are one of the largest insulation installers serving the U.S. residential new construction market with 135+ locations serving 48 states in the continental U.S. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware.

     

    You can become a part of a growing company with the opportunities to learn new skills and build a career with Broken Drum Insulation,!

     

    IBP offers the following benefits: 

    • Medical Benefits
    • Dental Insurance
    • Vision Insurance
    • 401k with company match
    • Paid Vacation
    • Paid Holidays
    • Competitive Pay
    • On the Job Training
    • Paid Certification (if applicable)
    • Opportunity for Growth and Advancement

     

    Administrative Assistant - is responsible for assisting in the office and completing monthly billing. 

    Responsibilities

    • Communicate daily on contracts, billing information with builders.
    • Responsible for meeting month end billing deadlines
    • Assist with incoming calls and supports receptionist
    • Enter job work orders into Job Core system
    • Input invoices and tracks payments
    • Responsible for data entry of AR and balancing account receivables
    • Type various memos, correspondence, reports and other documents.
    • Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail

    Qualifications

    • 1-3 years of previous receptionist/ administrative assistant experience in construction industry or related field
    • High School Diploma or GED, required
    • Proficient in Microsoft office products including word, excel, Power-Point and outlook.
    • Excellent verbal and written interpersonal skills
    • Excellent data entry skills
    • Experience with AR, AP, billing and payroll processing experience a plus
    • Must be transparent, reliable and conscientious as well as have a positive attitude
    • Work independently or with others in a dynamic environment
    • Operate general office equipment for example; fax machine, copier, scanner and etc.
    • Must be able to work under pressure and prioritized work based on urgency
    • Fluent in Spanish a plus
    • Registered Notary a plus

    Position requires a drug test be completed, contingent upon employment and a background check if applicable. 

    Physical Demands

    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Able to lift light to moderate weight, as well as sit for extended periods of time.
    • Experience using a computer.

    Work Environment

    • Office environment.

    EEO Statement

    IBP is an equal opportunity employer.

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