Installed Building Products

  • Administrative Assistant/Payroll

    Job Locations US-WA-Arlington
    Requisition ID
    2018-1761
    Position Type
    Full-Time
    Posting Title
    Administrative Assistant/Payroll
    Category
    Administrative/Clerical
    Travel Requirements
    None
    # of Openings
    1
  • Position Description

    Start a new career with Pacific Partners Insulation South, a part of the Installed Building Products Family of Companies. We are one of the largest insulation installers serving the U.S. residential new construction market with 135+ locations serving the 48 continental United States. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware.

     

    Become a part of a growing company with the opportunities to learn new skills and build a career with Pacific Partners Insulation!

     

    IBP offers our employees a career with the following benefits:

    • Medical Benefits
    • Dental Insurance
    • Vision Insurance
    • 401k with company match
    • Paid Vacation
    • Paid Holidays
    • Competitive Pay
    • On the Job Training
    • Paid Certification (if applicable)
    • Opportunity for Growth and Advancement

    Payroll Coordinator - is responsible for completing daily payroll and meeting payroll deadlines and assisting in the office.  

    Responsibilities

    • Respond to payroll/billing audits from corporate
    • Develop, modify, and maintain departmental system and records for payroll processing
    • Perform internal audits
    • Act as the first point of contact for employees with Payroll related requests
    • Manage employee time keeping, reporting
    • Red flag labor paid and material used above and beyond what was included in customer estimates
    • Process new hire paperwork and DOT packets
    • Assist with incoming calls and support scheduler
    • Cross train as needed on all office administrative positions
    • Process credit card payments, make collection calls, work with our team to get invoices paid
    • Types various memos, correspondence, reports and other documents.
    • Miscellaneous office duties including, but not limited to, filing, data entry, purchasing office supplies, processing ingoing/outgoing mail

    Qualifications

    • Proficient in Microsoft office products including word, excel, Power-Point and outlook.
    • Excellent verbal and written communication skills
    • Excellent data entry skills
    • High School Diploma or GED required
    • 1-3 years of previous receptionist/ administrative assistant experience in construction industry or related field
    • Experience in payroll processing experience a plus
    • Must be honest, reliable and dependable and have a positive attitude
    • Must be able to work independently or with others in a team environment
    • Able to multitask and manage multiple tasks simultaneously
    • Operate general office equipment for example; fax machine, copier, scanner and etc.
    • Must be able to meet deadlines and prioritize work based on urgency
    • Must be able to work in a fast-paced environment
    • Fluent in Spanish a plus
    • Registered Notary a plus

    Position requires a drug test be completed, contingent upon employment and a background check if applicable. 

    Physical Demands

    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Able to lift light to moderate weight, as well as sit for extended periods of time.
    • Experience using a computer.

    Work Environment

    • Office environment.

    EEO Statement

    IBP is an equal opportunity employer.

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