Installed Building Products

  • Office Coordinator I

    Job Locations US-TN-Nashville
    Requisition ID
    2018-1773
    Position Type
    Full-Time
    Travel Requirements
    None
  • Position Description

    Start a new career with IBP of Nashville, a part of the Installed Building Products (IBP) family of companies. We are one of the largest insulation installers serving the residential new construction market with 135+ locations in 48 states of the continental United States. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware.

     

    You can become part of a growing company with the opportunities to learn new skills and build a career!

     

    IBP offers the following benefits:

    • Medical Benefits
    • Dental Insurance
    • Vision Insurance
    • 401k with company match
    • Paid Vacation
    • Paid Holidays
    • Competitive Pay
    • On the Job Training
    • Paid Certification (if applicable)
    • Opportunity for Growth and Advancement

     

    As an office coordinator, you are an integral part of the operation at the local branch and leadership team through a variety of administrative tasks and projects. You will get access to several aspects of running a successful business such as human resources, payroll, recruiting, accounting and more - all crucial for maintaining the daily operations of the branch. 

    Responsibilities

    • Coordinate office collections of outstanding bills through phone calls, and emails / letters to customers
    • Reconcile customer invoices with installer’s billing to ensure accurate commission payments to installers
    • Prepare new hire packets, including the creation of an employee folder, and an attendance sheet for each employee
    • Support contract administration through fulfilling request for certificate of insurance
    • Prepare billing for homebuilder
    • Other duties as assigned

    Qualifications

    • High School Diploma or GED, required
    • 1-3 years of previous receptionist/ administrative assistant experience required
    • Proficient in Microsoft Office products including Word, Excel, PowerPoint and Outlook
    • Excellent verbal and written communication skills
    • Experience with AR, AP, and payroll is helpful
    • Transparent, reliable, dependable and have a positive attitude
    • Work independently or with others in a team environment
    • Handle multiple tasks at a time
    • Operate general office equipment for example such as a fax machine, copier, scanner, etc.
    • Meet deadlines and prioritized work based on urgency
    • Must be able to work in a fast-pasted environment

    Position requires a drug test and background check to be completed, contingent upon employment. 

    Physical Demands

    Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

    • Lift light to moderate weight
    • Sit for extended periods of time
    • Experience using a computer

    Work Environment

    Work in an office environment.

    EEO Statement

    IBP is an equal opportunity employer.

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