Installed Building Products

  • Administrative Assistant

    Job Locations US-CA-Hesperia
    Requisition ID
    2018-1830
    Position Type
    Part-Time
    Travel Requirements
    None
  • Position Description

    Start a new career with Apple Valley Insulation, a part of the Installed Building Products Family of Companies. We are one of the largest insulation installers serving the U.S. residential new construction market with 135+ locations serving 48 states in the continental U.S. IBP has successfully grown through acquisitions and we continue to do so. Although installing insulation is our niche we are also a leader in installing garage doors, rain gutters, closet shelving, shower doors, mirrors, fireplaces, and bath and door hardware.

     

    You can become a part of a growing company with the opportunities to learn new skills and build a career with Apple Valley Insulation!

     

    IBP offers the following benefits: 

    • Medical Benefits
    • Dental Insurance
    • Vision Insurance
    • 401k with company match
    • Paid Vacation
    • Paid Holidays
    • Competitive Pay
    • On the Job Training
    • Paid Certification (if applicable)
    • Opportunity for Growth and Advancement

     

    Administrative Assistant - is responsible for assisting in the office and completing monthly billing. 

    Responsibilities

    • Assist in daily office tasks
    • Answers incoming calls
    • Communicating with customers about basic office knowledge
    • Checking phone messages and responding accordingly
    • Type various memos, correspondence, reports and other documents
    • Resquesting documents
    • Filing / Scanning
    • Purchasing office supplies
    • Processing ingoing/outgoing mail
    • Office email contact; Filtering bids to the proper salesmen, sending requested paperwork, using the correct resources to find information for customers
    • Purchasing orders
    • Managing vehicle information

    Qualifications

    • Proficient in Microsoft Office products including Word, Excel, and Outlook
    • Excellent verbal and written communication skills
    • Excellent data entry skills
    • Able to multitask and manage multiple tasks simultaneously
    • High School Dimploma or GED, required
    • 1-3 years of previos receptionist/administrative assistant experience in construction industry or related field
    • Must be honest, reliable and dependable and have a positive attitude
    • Must be able to work independently and with others in a team environment
    • Operate general office equipment for example ; fax machine, copier, scanner and etc.
    • Must be able to meet deadlines and prioritized work based on urgency
    • Must be able to work in a fast-paced environment
    • Experience with AR, AP, billing and payroll processing experience a plus
    • Fluent in Spanish a plus
    • Registered Notary a plus

    Position requires a drug test be completed, contingent upon employment and a background check if applicable. 

    Physical Demands

    • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Able to lift light to moderate weight, as well as sit for extended periods of time.
    • Extensive computer usage - 6 hours a day

    Work Environment

    • Office environment. 

    EEO Statement

    IBP is an equal opportunity employer.

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